The fee section of the academic office holds pivotal responsibilities in managing financial transactions and ensuring the smooth operation of fee-related processes. Central to its duties is the collection of fees from students, employing various payment methods while maintaining accuracy and compliance with fee policies. This section calculates and issues invoices, upholds fee policies, and manages databases to track financial data efficiently. Moreover, it provides essential service by addressing inquiries, resolving discrepancies, and facilitating payments. Financial reporting, budgeting, and compliance also fall within its purview, necessitating meticulous record-keeping and adherence to regulatory standards.
Fee Collection: Processing Payments: Managing the collection of tuition fees, hostel fees, examination fees, and other charges from students. Online Payment System Management: Facilitating and maintaining online platforms for fee payment to ensure a smooth transaction process.
Fee Structure Management: Setting and Updating Fee Structure: Assisting in the formulation and revision of the fee structure for different programs in consultation with the institute's administration. Notification and Communication: Issuing notifications about fee payment schedules, deadlines, and late fee penalties.
Fee Concession and Scholarships: Processing Fee Concessions: Handling applications for fee waivers, scholarships, and other financial assistance provided to eligible students. Coordination with Scholarship Bodies: Liaising with government and private bodies to process scholarships and ensure the timely disbursement of funds.
Fee Reconciliation and Reporting: Account Reconciliation: Regularly reconciling fee collection records with bank statements and the institution’s accounts department. Reporting and Documentation: Preparing and maintaining records of all fee transactions and generating reports for audits and management reviews.
Handling Fee Refunds: Processing Refund Requests: Managing the process for refunding fees due to withdrawals, course changes, or other eligible reasons, in compliance with institutional policies. Coordination with Accounts: Working closely with the Accounts Department to ensure the timely processing of refunds.
Student Queries and Support: Addressing Fee-Related Inquiries: Providing support to students and parents regarding fee payments, dues, refunds, and other related issues. Resolving Discrepancies: Investigating and resolving discrepancies in fee payment records or any other fee-related issues raised by students.
Fees Section
National Institute of Technology
Tiruchirappalli - 620 015
Tamil Nadu, India
Telephone : +91 (431) 2503083 (Direct)
Fax : +91 (431) 2500133 (O/o the Director)
E-mail : fees@nitt.edu
