Roles and responsibilities of transcript section:
The "transcript section" in the academic office typically refers to the administrative unit responsible for handling student transcripts. A transcript is an official document that provides a comprehensive record of a student's academic performance, including courses taken, grades received, and degrees earned. The roles and responsibilities of the transcript section include the following:
Transcript Issuance: Generating and issuing official transcripts in response to requests from students, alumni, or authorized third parties; Ensuring the accuracy and completeness of the information included in transcripts.
Record Maintenance: Maintaining accurate and up-to-date records of students' academic histories, including grades, courses, and degree conferral information; Updating records promptly when changes occur, such as grade changes or the completion of additional coursework.
Data Integrity: Ensuring the integrity and security of student academic records; Implementing protocols and measures to protect student information and prevent unauthorized access.
Verification Services: Providing verification services to employers, educational institutions, and other authorized entities seeking confirmation of a student's academic credentials; Responding to verification requests in a timely and accurate manner.
Transcript Requests and Processing: Managing the process of receiving and processing transcript requests, including verifying the identity of the requester; Implementing procedures for handling rush requests or expedited services when necessary.
Technology Integration: Utilizing and maintaining transcript management systems or software to efficiently handle transcript requests, track records, and streamline processes; Keeping abreast of technological advancements to enhance the efficiency and security of transcript services.
Customer Service: Providing excellent customer service to students, alumni, and other stakeholders seeking assistance with transcript-related inquiries; Offering guidance on the proper procedures for requesting and obtaining transcripts.
Archiving and Retrieval: Archiving historical academic records and transcripts for inactive or graduated students; Developing systems for the retrieval of records when needed for various purposes, such as graduate school applications or employment verification.
Fee Collection: Managing the collection of fees associated with transcript requests, including processing payments and issuing receipts; Implementing transparent and fair fee structures.
Continuous Improvement: Regularly reviewing and updating processes to improve efficiency, accuracy, and overall service quality; Soliciting feedback from stakeholders and making adjustments based on their suggestions.
Collaboration with Other Departments: Collaborating with academic departments, registrar's offices, and other relevant units to ensure the accuracy of academic records and transcripts; Coordinating efforts with other departments to streamline processes and improve overall service delivery.
The transcript section plays a crucial role in facilitating the orderly and secure transfer of academic information, supporting students and alumni in their academic and professional endeavors, and upholding the integrity of educational records within the institution.
1. Certificate of recognition of the institute
2. Certificate of expected date of graduation
3. Academic Documents in DigiLocker (National Academic Depository) ; Acceptance of Degree, Mark-Sheet and other educational documents presented through the Digilocker platform
4. Steps to Download – NIT, Tiruchirappalli issued certificates in DigiLocker
1. Form of Application For Transfer Certificate (for B.Tech., M.Tech., M.Sc., MCA, MBA,MS, Ph.D. Scholars) (pdf)
2. Request for Transcripts (pdf)
3. Request for Original Certificates (pdf)
4. Letter of Authorization_For Original Certificates Collection
Candidates shall apply in person at the transcripts section of the Office of the Dean Academic for the issue of transcripts in the prescribed application. The authorized signatory will sign the transcripts and envelopes in which the transcripts are put and sealed and the individual can collect the transcript after acknowledging receipt of the transcript covers. Graduates of the institution / off campus applicants can make written request for transcripts by email to transcript@nitt.edu
a. PROCEDURE FOR OBTAINING TRANSCRIPT AND ACADEMIC DOCUMENTS
b. APPLICATION FOR OBTAINING TRANSCRIPTS / GRADE CARD / RANK CERTIFICATE (PDF)
c. APPLICATION FOR STUDIES ABROAD (PDF)
d. APPLICATION FOR WES (WORLD EDUCATION SERVICES) (PDF)
The fee for issue of transcript / academic documents is to be paid through SB-collect ONLY. The e-receipt is to be submitted along with the application.
a. PROCEDURE FOR ONLINE PAYMENT OF FEES (SB-Collect) (ACADEMIC RELATED DOCUMENTS)
System of Evaluation:
Transcript Section
National Institute of Technology
Tiruchirappalli - 620 015
Tamil Nadu, India
Telephone : +91 (431) 2503917 (Direct)
Fax : +91 (431) 2500133 (O/o the Director)
E-mail : transcript@nitt.edu
