Verification of documents

Roles and responsibilities of Verification of documents Section

The Verification of Documents Section in an academic office plays a crucial role in ensuring the authenticity and accuracy of academic records and documents submitted by students, faculty, and staff. The roles and responsibilities associated with this section:

Document Authentication: Verify the authenticity of academic documents such as degrees, transcripts, certificates, and other credentials submitted by students, faculty, and staff.

Compliance Verification: Ensure that all submitted documents comply with the institution's policies, procedures, and regulatory requirements.

Record Maintenance: Maintain accurate and up-to-date records of verified documents in the institution's database or record-keeping system.

Data Integrity: Ensure the integrity and confidentiality of sensitive information contained in the verified documents, adhering to data protection regulations.

Communication: Communicate with students, faculty, and staff regarding any discrepancies or missing information in the submitted documents, and request additional documentation if necessary.

Verification Process Management: Develop and implement efficient procedures and workflows for document verification, including timelines for processing and communicating verification outcomes.

Policy Development: Participate in the development and review of institutional policies and guidelines related to document verification, ensuring alignment with best practices and regulatory requirements.

Student Service: Provide responsive and courteous service to students, faculty, and staff seeking assistance with document verification inquiries or processes.

Quality Assurance: Implement quality assurance measures to monitor and evaluate the effectiveness of document verification processes, identify areas for improvement, and implement corrective actions as needed.

Reporting: Prepare and submit reports on document verification activities, including verification outcomes, trends, and compliance status, to relevant stakeholders within the institution.

By fulfilling these roles and responsibilities, the Verification of Documents Section contributes to maintaining the integrity and credibility of academic records and supporting the overall mission and objectives of the academic institution.


A company / firm can authenticate the details furnished by the students from National Institute of Technology Tiruchirappalli at the time of joining. For verification of academic certificates of the candidates issued by this institute and student details referred by Private Agencies / Private Companies the request may be sent by E-mail to

Contact Details

Verification Section
National Institute of Technology
Tiruchirappalli - 620 015
Tamil Nadu, India

Telephone : +91 (431) 2503916 (Direct)
Fax : +91 (431) 2500133 (O/o the Director)
E-mail :,

For other contacts, kindly refer this page.